Time Management

First Things First

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Time management is the process of planning how to segregate your time between specific activities to accomplish your goals effectively. Time is always limited, so ensure that you spend right amount of time on the right activity. Skills involved in managing your time efficiently include planning, setting clear-cut goals, prioritizing tasks, and monitoring where your time actually goes.

Setting priorities is a vital tool in the time management toolbox. Put important things first i.e., complete the most difficult tasks first and then, identify your top priorities as well as the amount of time you need to invest in them. Good time management facilitates you to work smarter – not harder – so that you get more done in less time, even when pressures are high.

Once, a lecturer walks into a classroom with a bag of sand, pebbles, some big rocks and a bucket. He calls out one of the student to put all three grades of stone into the bucket.  The student duly comes forward to carry out the task, starting with the sand, then the pebbles, and then the rocks, which do not fit in the bucket. This is an analogy of poor time management. If the student would have put the rocks first, then pebbles and then the sand, all three would have perfectly fit as the sand slides between the pebbles and rocks easily. This is much like time management, by completing the biggest task first, you leave room to complete your medium tasks, then the small or easy ones. If you spend all your energy and time on the small stuff, you will never have room for the things that are significant to you. Therefore, take care of the big rocks first i.e., the things that really matter. Set priorities. The rest is just sand.

Time flows in the same way for all human beings – be it rich or poor. It seems like there is never sufficient time in a day. But, since we all get the same 24 hours, why is it that some achieve so much more with their time than others. Time management helps you decide on what to prioritize in life.  Rank daily tasks based on its importance and make a priority list. There is no one busy in this world, it just depends on priorities. One will always find time for the things that he/she feels important. It’s not about ‘having’ enough time. It’s all about making time.

People with no definite goals will find it difficult to prioritize time. Set your goals as high as possible and strive hard to accomplish it. People often miss time unknowingly.  For example, most people listen with the intent to reply, not with the intent to understand.  You must probably seek first to be understood. The whole purpose of time management is to enable you to have enough time to spend with your loved ones, doing the things you enjoy. Pay attention to the stuffs that are critical to your happiness. In fact, if your mind is cool, you will start enjoying life.

There are many principles of time management that would make a great difference to the way you manage each day.  Mastering the principles of time management is important to achieving your goals.

Now let’s have a look at the principles of time management:

Planning

The key principle to effective time management is planning. Planning involves thinking in advance how to manage your time to achieve the desired goals or results. With an effective plan, you will never sit around and wonder as you will have a schedule with priorities that need to be achieved. This will enable you to finish one task completely and then move on to the next quickly.

Creating deadlines                                             

Self-imposed deadlines are one of the most effectual techniques of assuring productive effort by monitoring progress. Having unrealistic deadlines that are not going to work will definitely affect your effectiveness and causes stress. Therefore, get rid of the backlog and set goals for yourself.

Do one thing at a time  

Multi-tasking is a myth. In reality, you are actually switching back and forth between tasks.  While switching, you tend to lose the depth of your engagement, absorption thus makes you less efficient.  Therefore, concentrate on doing and finishing one task at a time as far as possible.

Eliminate or Minimize Distractions

Distractions like phone calls, internet, emails, etc., may lead to compromise of performance and incompletion of tasks promptly. Therefore, make the necessary arrangements to keep these distractions to a minimum. Also, you should be an expert in avoiding distractions and maintaining focus on your task.

Give yourself a break

Never forget to include time to relax in your schedule. Use your free time to do things you really enjoy! Spend time with your family, do exercise, go shopping or hang out with friends. And definitely you will start enjoying life!!

Thanks for reading.

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Four Simple Steps to Develop Good Habit

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If habits are stepping stones, their choice should be the outcome of reality’s and targets’ cognitive approach. Acharya Rajneesh once proclaimed that “I am less interested in your chain-smoking but more interested in your habit. Any habit that becomes a force, a dominating force over you, is a great sin. One should therefore live more in freedom. One should be able to do things according to the situations but not according to the habits”.

  1. Control Your Thoughts

If you don’t learn to control your thoughts or opinions, you will never learn to control your behaviour and if you don’t learn to control your behavior, you will never be able to build good habits. Habit creates the appearance of justice and progress has no bigger enemy than habit.

  1. Change your thoughts & Actions

If you want to replace the bad habits with the good one, you have to change your actions, thoughts, habits and start doing small things differently every day. Habit change happens when you start with small things. Moreover, if you want to build courage, then simply act courageously. If you do something over and over again, you build a habit. Some people develop the habit of courage whereas some people develop the habit of non-courage.

  1. Don’t Play a Victim

People who consider themselves as a victim will rarely produce positive result. Instead you must utilise the given opportunities and turn out the difficulties into a driving force to make yourself and the world better. Mind control is the result of self-discipline and habit. You either control your mind or the mind controls you. There is no half way compromise.

  1. Be Practical

And at last, you realize that you can’t force loyalty, consistency, or even honesty.  You can’t force them to keep their word, or to communicate, or to realize something special is right in front of them. You can’t make someone to put up a fight for your heart or change his/her own ways. Take a step back and reflect if your relationship has turned into battlefield of harsh words, mixed emotions, and constant bickering, you must ask yourself whether it’s worth anymore.

It is estimated that up to 90% of our daily activities are habits. If you want to improve your time management, then you need to improve your habits.  Never ever allow ‘waiting’ to become your habit. Be fearless, live your dreams and take risks. Life is happening now and if you wait you tend to lose time. You are not required to set yourself on fire to keep other people warm. Remember your first duty is to ‘Yourself’ but it doesn’t mean that you have to be selfish. But it is necessary to be strong, capable and competent so that you can help others too.

The act of discovering who we are, will force us to accept that we can move further than we think. Success is nothing but a few simple disciplines, practiced every day, while failure is simply a few errors in judgment, repeated everyday.

Always be yourself, respect yourself and have faith in yourself. Ensure to make plans and organize your discipline, thoughts, and devote attention to detail for creating something worthwhile but not for criticizing your own self. Karma comes after everyone eventually. You can’t get away with screwing people throughout your whole life. Don’t care about others identity, or what all the problems he/she undergoes around. Sooner or later the universe will serve you the revenge that you deserve.

Motivation is what gets you started, and habit is what keeps you going. It’s quite important to keep moving. There is a powerful driving force inside every human being that once unleashed can make any dream, vision or desire a reality.

Winning is habit. Unfortunately, so is losing. Either way it is all about your choice. So choose the right habits that enrich your lifestyle!!

Thanks for reading.

Bad News: Time Flies Away / Good News: You are the Pilot

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If there is one thing that is equally distributed by the Lord Almighty, that is Time. And it is the most important of all resources. Proper use of time makes the people very successful and vice-versa. With the fast development of technology, executives are expected to be far more productive. It is possible. But it calls for more efficient use of your time.

In fact, over the years our attitude towards time has changed. Today, each one of us has become aware of cost of time.

One can effectively use time if the goals are written down. The specific goals make it mandatory to write down a plan of action. And when you have worked out your plan to achieve your goals in respect of important aspects of life, there is hardly any time which you can afford to lose.

I would like to mention here that some habits need to be changed to be more time productive. These are:

  1. Procrastination is the most potent culprit which destroys some of your most precious time. It is only important tasks that you want to carry out as a priority. But if the task is challenging, many a time you tend to postpone it. In the process, you lose time but more importantly the burden or guilt of not attending to important work makes you time inefficient. So having a habit of procrastination even in the smallest measure is not permissible.
  1. Time has the habit of expanding to work to the time allotted. Even if you are able to do a job in two hours, but you have four hours available, the work will expand to fill all four hours. So what is the remedy? Allot lesser time to the task. You may have to stretch yourself a bit. Do it. But, save time.
  1. Another villain which steals away your time is indecision. Whenever you are not able to decide between two or more options, you lose time. You must learn to be more decisive. Normally decisions are not taken because of risks associated with the decision. We must remember that not taking any risk is the biggest risk of our life.
  1. Verbosity in our speech is another time-wasting demon. We need to be terse in our communication. It just requires better focus and a determination of not using more words than are necessary.
  1. If we follow the system of diving our tasks into four quadrants as propounded by Steven Covey of “Seven Habit of Successful People”, we can surely save time which is often wasted.

There are some suggestions to use our time more productively. These are:

  • Keep a Time Log for 2-3 days. Understand the normal, routine use of your time. Now study the same to find out where you can save time. The exercise will not go waste. In process the credit balance of your time current account will increase.
  • If you want to become really time efficient follow the rule of 60 : 25 : 15.You must try to complete your routine (daily tasks) in 15% of the available time. Besides, 25% time should be spent on ongoing projects. Finally, spend 60% of your time on developments, innovations, and new projects.
  • Make a to-do every day morning and try to complete the jobs which must be done on that day. In this list, you must keep in mind the priorities. In fact proper prioritizing your tasks enables you to use your time very productively.

Working out priorities:

You must analyze your tasks. Then place them in three distinct categories:

  1. Tasks which are important as urgent. These cannot be carried forward.
  2. Tasks which are important but not urgent. For example, looking after your health and going for a walk daily is important but not urgent.
  3. Tasks which are neither urgent nor important. These should always receive the least importance.

While making your to-do list you must be realistic. Don’t pack too many things in a day which cannot be completed. If is unnecessary to create a burden for yourself. This will decrease your efficiency.

Thanks for reading.

May I invite your comments on my forthcoming book?

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Introduction

 “Life is a race. If you don’t run fast, you will be trampled”!

Yes! Indeed, once one starts toddling or even before that the race begins and one keeps wondering “What made me lose and the other one win, the same race?”One questions oneself amidst the darkest deep nights until one gets no answer and finally blames it up to the destiny. One often becomes uncomfortable when one thinks about the failures one had especially when one doesn’t get valid reasons for the same.

But we tend to forget these monologues – thanks to the mundane activities of one’s life. But if we dig deeper, the exercise has the power to take us closer to the solutions. This book aims to give you an insight into life which is a mixture of ups and downs, failures and successes. Once we understand this and accept the reality, it no longer remains a jigsaw puzzle. Life is journey. All our goals are but milestones, and we need to enjoy the journey.

At a certain stage of life, one tends to compare oneself with others. It is indeed a natural tendency wherein one often measures one’s success, joy or happiness by comparing these with those of others’. And then confronts a battery of questions like below:-

“Why am I not rich like him? Though we studied together and are best friends how come he/she has achieved what I could just think of? What makes him/her so very desirable? In short, one tends to become jealous of other’s success. Jealousy, certainly, is best avoided but if nailed properly could give us the desired results like success, happiness, prosperity and also peace of mind.

Through this book, I have tried to help the reader understand themselves better to ward off various negative influences and personality development needs. These hinder your chances to succeed. The book addresses the personality issues, and shows the path towards improvement. It will help to elevate your self confidence to an untapped level.

The book also throws light on important habits, skills and behavioral traits which successful people possess and practice. The contents have been divided into following chapters.

  1. Attitude:

A bad attitude is like a flat tyre! If you dont change it, you will never reach anywhere!

Attitude defines the major part of your personality. It makes you who you are. It is the way you respond to what you face in your life. Thus, a positive person seeks opportunities in the various hurdles he/she encounters whereas a negative person finds faults with every situation. This book will help you identify your attitude and learn the ways to correct the flaws by adopting certain procedures.

  1. Communication:

Today’s world is a shrunken world. Globalization has brought us closer but you should have a knack of able communication with the world around you. Both, verbal and written communication skills are a must you to understand others and to express yourself effectively. This book aims primarily at pointing whether you lack these skills and, if yes, the various ways to improve on these. We, also, look forward to hone your existing communication skills through this book.

  1. Interpersonal skills: – Man is a social animal. We continuously interact with the family, colleagues, friends and society around us. We have to work with those around and seek harmonious relations with all. Interpersonal skills come into the picture when we need to build and maintain cordial relations with the society. Through this book we take you to the various methods which would help you imbibe the necessary interpersonal skills.
  1. Continuous Improvement: – Stagnation doesnt breed success! Is it not true? Today’s fast changing world demands dynamic people who keep abreast of latest information and the changing advanced technology. Successful people, often, have a quest to explore more, learn more and thereby, pursue excellence. But one cant be directionless in exploration. This book is a must have guide so that you know what are you heading towards.
  1. Willpower: – Willpower is the strongest virtue which successful people possess and which helps them achieve distinguished success. It is the ability to perform consistently under the testing times and the ability to withstand the difficulties. Willpower, alone, often defines one’s success. This book sheds light on the way to focus your physical, mental and intellectual energies and to build strong willpower. Success, then, is just a few steps away with strong willpower.

6) Habits: – Power of good habits are vital to success. The book intends to inculcate all the basic formal good habits like humility, understanding, and empathy for others. It will also help you develop a sense of humor which is a rare trait these days. This book will enable you to enhance your self esteem be the best of yourself.

  1. Time management: – Time and Tide wait for none. This might sound a cliché, but it is the hardcore truth. One needs to effectively manage this very resource which is equally distributed to everyone on this planet. This book will hold your hands and guide you to use time in the best possible manner.

How to use this book?

Well, before using this book one needs to have undergone a self analysis. An analysis helps in the long way to identify one’s strengths and weaknesses. One needs to retrospect about the successful times and identify what contributed to those distinguished events. Was it your sheer talent, initiative or a group effort? Once you get answers to this question, ask yourself again whether you still use those elements in your endeavors? If you encounter a negative answer, ask yourself again “Why not?”After all why should happy history not repeat itself?

It is equally important to ponder over the failures of life as it is to dwell over success. Failures are the major lessons to be learnt in life. Ask yourself,” When did I fail and Why?” Is it because of some shortcomings? If the answer is yes, note down the shortcomings and counter them with the methods in this book.

This book can be used as a reference manual for developing a desirable and successful personality. Of course, you need to answer all the questions tabulated in the self assessment form.

Happy personality development ahead!

Introduction to the forthcoming Self-help Book: ‘PowerPacked Personality’

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Yes! Indeed, once you start working or even before that the race begins and you keep wondering “What made me lose and the other one win, the same race?” You question yourself amidst the darkest deep nights but get no answer. And finally you create one. You blame your destiny. This is the only way to find comfort.

One often becomes uncomfortable when one thinks about the failures one had. No one likes to own the responsibility especially of the failed endeavor. One tends to forget these unhappy monologues; thanks to the mundane activities of life.

But these monologues if dug deeper, have the power to take us closer to the real answers we seek. This book is aimed at giving you an insight into your life, its challenges and the answers you desperately want to find out. If the principles propounded are followed in true spirit, life will be no longer an irritating jigsaw puzzle but an enjoyable and successful journey.

Though comparison is odious, yet at a certain stage of life, one tends to compare oneself with others. It is indeed a natural tendency to measure one’s success, joy or happiness. And then the person confronts a battery of questions like: “Why am I not rich like him? Though we studied together and were best friends? Once close buddies, why am I shy of even reaching out to him? How come he/she has achieved what I could just not think of? What makes her so very desirable?

In short, one tends to become jealous of others’ success. Jealousy, certainly, is best avoided but if dealt properly could give us the desired drive that will take us to our desired destination, our sought after goals. Success, prosperity, peace of mind and happiness just follow.

This book will help you understand yourself, leverage all natural human emotions through simple step-by-step forward movement. Simplicity of understanding and ease to follow practices and procedures are the principal features of this book.

The book will work as a reference manual describing how to handle difficult situations. It could work as a catalyst to bring out of the shell and make your existence as lively and as colorful as that of a butterfly.

Further, the book addresses the other personality issues that keep you away from achieving the success you always dreamt. It shows the path towards improvement and elevates your self-confidence to an untapped level. The book throws light on most of the important skill set and behavioral traits which successful people possess as listed below:

1) Positive Attitude: “A negative attitude is like a flat tyre! If you don’t change it, you will never reach anywhere!” Attitude defines the major part of your personality. It makes you who you are. It is the way you respond to what you face in life. Thus, a positive person seeks opportunities in the challenges they encounter whereas a negative person finds faults with the situations or the people.

This book will help you identify your attitude and help you learn the ways to correct the flaws adopting certain simple procedures to be followed consistently.

2) Effective Communication: Today’s world is a shrunken world. Globalization has brought us closer. Good Communications has become more important than ever before. Both, verbal and written communication skills are critical to understand others and to express yourself effectively. This book is your guide to develop these skills. Simple exercises easy to follow offer you powerful technique to improve on these. There is no limit to improvement.

3) Interpersonal skills: We continuously interact with the family, colleagues, friends and society. We have to work with those around and maintain harmonious relations. Good interpersonal skills are, therefore, crucial to our success and happiness. Through this book we take you through the various methods which would help you imbibe the necessary interpersonal skills.

4) Continuous Improvement: Stagnation doesn’t breed success! Today’s fast changing world demands dynamic people who keep abreast of latest information and the changing advanced technology. Successful people have a quest to explore more, learn more and thereby, pursue excellence. But one can’t be directionless in exploration.

This book provides you a direction. It can act as a personal guide so that you know what are you heading towards.

5) Willpower: Willpower is the strongest virtue which successful people possess and which helps them achieve distinguished success. It is the ability to perform consistently under the testing times and the ability to withstand the difficulties. Willpower, alone, often defines one’s success. This book sheds light on the way to focus your physical, mental and intellectual energies and to build strong willpower. Success, then, is just a few steps away with strong willpower.

6) Habits: Power of good habits are vitals to success. The book intends to inculcate all the basic formal good habits like humility, understanding, empathy for others. It will also help you develop a sense of humor which is a rare trait these days. This book will enable you to be the best of yourself.

7) Time management:- Time and Tide wait for none. This might sound a cliche but it is the hardcore truth. One needs to effectively manage this very resource which is equally distributed to everyone on this planet. This book will hold your hands and guide you to use time in the best possible manner.

How does one use this book?

Well, before using this book one needs to have undergone a self analysis. An analysis helps in the long way to identify one’s strengths and weaknesses. One needs to retrospect about the successful times and identify what contributed to those magnanimous events. Was it your sheer talent, initiative or a group effort? Once you get answers to this question, ask yourself again whether you still use those elements in your endeavors? If you encounter a negative answer, ask yourself again “Why not?”After all history repeats itself.

It is equally important to ponder over the failures of life as it is to dwell over success. Failures are the major lessons to be learnt in life. Ask yourself, –

“When did I fail and Why?”

“Is it because of my shortcomings?”

If the answer is yes, note down the shortcomings and counter them with the methods in this book.

This book can be used as a reference material for developing a desirable and successful personality once you have done with the self questionnaire presented above. Happy personality development ahead!

6 Aspects of PowerPacked Personality

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There are 6 critical aspects of personality which every individual needs to analyze and review. One may be extremely efficient in the work, highly qualified, good at application of mind and yet he/she may miss out on some crucial issues that concern life.

  1. Communication Skills: These skills are very important and often undermined and ignored. Speech and written communication are the vehicles of our expression. If we have great thoughts but we cannot express these effectively, the process affects our self confidence. Likewise in the negotiations even though we may be right, have all necessary information, great arguments, yet if our verbal communication skills are in any way lacking; we miss out on opportunities.
  2. Interpersonal Skills: Interpersonal skills refer to our ability to connect with other people. It refers to our competence to influence people around us at the work place or at home for the desired results. Intentions are indeed important. But if our communication does not reflect and establish our intention, the goodness is wasted. Associated with it is your reliability. And also, how you conduct yourself and your behavior.
  3. Leadership Skills: Even if you don’t have a single follower, you still are a leader. You lead yourself. That is extremely important. Like a good leader if you analyze your strengths and weaknesses, if you make best use of time, if you are self aware, and if you take care of mental or physical health, nothing will stop you from leading yourself and others very efficiently. In the present competitive environment the leadership skills have assumed even greater importance.
  4. Assertiveness: Assertiveness is not aggression though it is often confused with aggression. It represents your talent to be able to say ‘no’ when you want to say ‘no’. Often times it seems that because of various considerations and because of fear that we may offend others, even when we don’t want to say ‘yes’ we do so. It puts us to lot of difficulties. At other times we have to face problems with members of our family and friends. How to say ‘no’ without offending the other person is nothing short of an art. It is to be developed. It is to be continuously mastered. This art requires cordiality in your tone, coordination between the mind and the speech and active listening. The proficiency in language is also very important to create proper impression.
  5. Body language, Grooming and Image management: Body language may be considered as a part of your communication skills but it is also a part of your physical personality. Positive body language means that you stand comfortably on your feet. Straight but never stooping even a little or bringing out your chest. Wearing a slight smile on your face with a relaxed look of peace, would add to the physical personality. Grooming is also important. What to wear when to wear indeed makes a difference. Of late quite a bit of emphasis is also put on image management. What is image management? It is the impression which you create on people when you meet them first time. It is said that the 15 seconds make a lasting impact. It may be debatable. However image management has become an important aspect of one’s personality.
  6. Time Management: Last but not the least; you need to be a very efficient manager of your time. This great resource is equally distributed to all of us. Our productivity and growth depends among other things on its use. In order to check where we lose time or do not manage effectively, we must make a ‘Time Log’ for 2 to 3 days. ‘Time Log’ is a list of details of your activities routine, small or big on daily basis. You can identify then where you can save time or be more efficient. Besides, we need to focus on what we do. Prioritizing is also important. Above all, discipline must be maintained which means you do things which need to be done at a particular time even if you don’t like it.

I do not claim that the above that 6 aspects comprise the total personality. However these are the main areas which should be reviewed periodically. Life is extremely interesting when we are self aware, when we know ‘what we are’, when we realize our objectives and keep on working to achieve these bit by bit.

Thanks for reading

Six Aspects of Personality Never to be Ignored!

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Hi,

Today I’ll talk to you about 6 critical aspects of one’s personality. There should never be ignored. Which are the six characteristics that define a successful person?

1. The first one represents the physical aspects. How do you look? How you carry yourself and the clothes that you wear. These are important. Your posture, the body language and your smile are even more important. Practice and rehearse your smile for different situations. This may appear silly. But it is not.

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2. After physical aspects, you must develop a positive attitude. Overcome all negative assumptions. First you have to identify these negative assumptions and then throw this art. An open mind without preconceived notions, alone can breed a positive attitude.

positive attitude

3. Third point to be emphasized is about your communications- both verbal & written. Regarding verbal, you must ensure that you sport a reasonable cordiality at all times. A smile on your face and a desire to be cordial will do the trick. Your voice quality and modulation while speaking are also very important for the efficacy of your communications.

interpersonal skills

4. Fourth notable characteristic of personality is competence in interpersonal skills. It’s necessary to be adept in interpersonal skills. Today, more than ever before. On can achieve progress only with the help and co-operation of others. That makes if necessary that we build good relations with all concerned. It so one must develop the required capacity to build good relations.

interpersonal skills1

5. Fifth distinctive feature of a successful personality is time management. Little can be achieved by anyone if his/her time is out managed productively. Only when you are and time wise you achieve something significant. Otherwise you are left behind. Growth and progress are no longer linear. They are exponential. So it’s imperative to make the best use of limited time available to us.

time manangement

6. Finally & the sixth distinctive quality of personality is about your goals, focus & perspective. Success can be achieved only by consistently making efforts toward realization of your goals. This can happen with your focus on what is required to be done. Perspective must not be allowed to be prejudiced. Any  circumstances or situations should not impact your desire & ability to pursue your goals.

goal

Thanks for reading.